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Operation Firefly

January 29, 2010 / by Kimberly Douglas

If you're going to survive the economic turmoil, you must innovate your way out of it. Here are nine ways your company can create one bright idea after another.

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The heart of innovation is people working together eagerly, intelligently and productively. When this synergy happens, ideas pour forth like water from a newly tapped underground spring. Or, like fireflies showing up en masse at dusk.


Yes, the recession still is with us, and companies everywhere continue to feel the pain. Amid the lingering malaise, even the most optimistic leader might wonder, is there an end to this particular tunnel?

Sure there is, but you're going to have to excavate it yourself — and you're going to have to light your own way.

Innovation is the only ticket out. I believe this is true for the United States as a whole, and it's certainly true for the individual organizations that make up our nation. I'm not talking about product development alone. I'm talking about new services, business processes, means of communication and methods of collaboration. Companies that can churn out innovative ideas — good, workable, innovative ideas — will be able to adapt to the new realities we face. Those that can’t, won't.

The heart of innovation, of course, is people working together eagerly, intelligently and productively. When this synergy happens, ideas pour forth like water from a newly tapped underground spring. Or, like fireflies showing up en masse at dusk.

Innovation is all about good teamwork. It's really that simple. And it's what The Firefly Effect is all about. Think of children working together to catch these glowing creatures. In the same way, successful teams use their individual talents collectively to focus on critical business challenges. If you're like many leaders, you have a group of shell-shocked layoff survivors who are wandering around lost in a state of general worry about the economy. You can use innovation principles to direct their anxious energy toward solving critical problems for the company. It helps them; it helps you; it helps everyone.

So how can you deliberately create a more innovative culture — call it "Operation Firefly" — at your company? Consider the following nine tips to help you get started:

1. Understand the (nonflashy) new role of leadership. In our country, as well as in the rest of the world, the focus is moving toward such "right-brained" skills and talents as creativity, empathy, intuition and the ability to link seemingly unrelated objects and events into something new and different. That means leaders must (1) create and maintain a safe, respectful environment where individual creativity can emerge to its fullest potential; and (2) focus that creative energy in the right direction based on the core purpose of the team and the targeted goals.

If you're a “command and control” type, you'd better start rethinking your style. Today’s successful leaders aren't flashy and aggressive. They lead through inspiration and collaboration. Look at your current behaviors and determine which are helping you achieve your vision for leadership through engagement and which are holding you back. Start small and stick with it.

2. Search for untapped talent on your team. Frankly, it is in our individual and corporate natures to try to deal with differences by eliminating them. However, in the same way that creatures that look like plain old fireflies are actually among more than 2,000 known species, employees are far more complex and unusual than they might appear at first glance. Unearthing their hidden talents is the first step toward using these areas of hidden development to your team's advantage.

Employees who are recognized as unique, and who are seen as having significant contributions to make, become more engaged and passionate about their work. Look for the hidden strengths and untapped potential of your existing employees, and you'll see them transform before your eyes. It's almost like hiring a new team of creative superstars.

3. Encourage creative abrasion but swat ferocious fireflies. Are you uncomfortable with conflict in the workplace? Don't be. Conflict is natural, expected and, because it's a sign of diverse thinking on your team, even desirable. Productive conflict is "creative abrasion." Leaders, however, must take steps to keep the conflict focused on the issues and not let team members direct their ire at one another personally. And you must deal with what I call ferocious fireflies: toxic, manipulative employees who gain the trust of others on the team only to viciously turn on them later.

In the world of fireflies, there is one species in which the female is called the femme fatale. She mimics the welcoming signal of members of another species to gain their trust. Then, when a victim is close enough, she pounces on it and consumes it. And, yes, there is a loose human equivalent of the ferocious firefly. If you have one on your team, you must eliminate her (or him) immediately. If you don’t, you will find it impossible to build a culture of trust.

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4. Deal with other, more insidious "trust busters," too. In all my years of working with teams, I have consistently seen (besides the presence of a ferocious firefly) three other problematic behaviors that damage or limit trust. They are (1) a refusal to share personal information; (2) sarcasm disguised as humor; and (3) one or more disengaged team members.

To innovate, people must be able to connect with each other in a real, deeply personal way. Just one person who refuses to open up or truly engage, or who throws barbs at other team members under the guise of humor, will cause an erosion of trust. And in the absence of trust, no real progress can be made.

5. Make sure quieter fireflies have a chance to glow. You've no doubt noticed that certain people naturally dominate the discussion while others tend to hang back and go with the flow. The problem is, if your big talkers and "star employees" are always allowed to verbally run over the quieter/less visible members of your team, the same ideas and solutions will always get implemented. Some simple tricks can prevent extroverts from taking over and introverts (who may have some brilliant ideas under their hats) from getting overlooked.

Insist that everyone jot down their initial ideas in silence and then share them, round-robin style. Impose a time limit so that no one is able to outtalk quieter teammates. Sometimes, simply moving a predictably dominant person away from the front of the room and parking that person next to a more reserved team member can change group dynamics dramatically.

6. Don't let team leaders keep too tight a lid on the jar. Just as fireflies' lights fade when they're held captive, a leader who dominates and controls the team will squelch creativity. If you're the leader, you must take deliberate steps not to do this. For instance, don't sit at the head of the table. Use positive reinforcement (both verbally and nonverbally). Don't get into a prolonged conversation with only one or two other team members. If you're not very, very careful, you'll end up biasing the people in the room by virtue of your position of power. People have a natural tendency to defer to the leader, even when he or she is trying very hard not to dominate. You have to watch everything: tone of voice, body language, facial expressions, everything.

7. Make meetings fun, exciting and inviting. For instance, you might bring a creativity toy or two — something interesting enough to engage someone's hands but not so fascinating that it distracts the person from the reason for the meeting. Use a whiteboard rather than the dreaded flipchart. And try techniques like mind mapping (for left-brain thinkers) or brain writing (for right-brain thinkers) to get creativity flowing.

Boredom and drudgery don’t facilitate innovation and problem solving. That's why it's so important to make sure you're holding light, fun, engaging meetings that people actually want to attend. If they don't want to be there, they won't be in the right frame of mind to accomplish anything worthwhile, and they won't.

8. Shine the light of accountability on your team. Even the most energetic, productive meeting means nothing if people don't follow up their decisions with action. As a team, create a common picture of what personal accountability looks like. Then, delegate very specific assignments to very specific people. Finally, set a date for a follow-up meeting in which all team members must report on whether they fulfilled their commitments, and if they didn’t, why not. Uncomfortable as this may feel at first, it shows everyone that lame excuses won't be tolerated. This applies to the leader as well.

9. From time to time, escape the office for a creative excursion. When you really need to tap into your team members’ creative talents and boost their ability to work together, you need to get off site. Yes, even in — in fact, especially in — these stressful times. And no, I’m not talking about the stereotypical ropes course or fall-backward-into-a-teammate's-arms trust-building exercise. This means excursions that truly create lifelong lessons and connections you can immediately apply to improve your performance as a team and a business unit.

I've been privy to off-site team-building exercises in many settings, from a visit to the zoo to a tour of a plane-manufacturing plant to a wintertime yacht-sailing excursion. They've all been incredibly fruitful. These adult “field trips” yield fresh insights on teamwork and help the team think about problem solving in a new way. And they also help team members see other team members in a new light.

After reading this advice, you may be thinking, “OK, all this talk of toys and trips to the zoo is fine for other companies or maybe other departments, but certainly not for my team. We're struggling to stay alive and just don't have time for innovation.” Well, you’re absolutely wrong. Innovation is everyone's job now. It's no longer the exclusive purview of R&D or marketing. That no longer makes good business sense.

You must make time for innovation. At the very least, you can devote one hour of team time a week to a truly innovative brainstorming session. Even if you don't see immediately usable outcomes, there is unmistakable value in keeping people engaged in the excitement of their work. All it takes is for one person to have a bright idea and pass it on to others, like the spark of a firefly that magically illuminates a dark night.


Editor’s note: Kimberly Douglas is the author of “The Firefly Effect: Build Teams That Capture Creativity and Catapult Results” (Wiley, 2009). She is president of FireFly Facilitation Inc., a firm specializing in the design and facilitation of high-impact initiatives, including leadership team effectiveness and strategic planning. She has facilitated results for more than 25 years in a broad cross-section of industries and organizations, including Coca-Cola, AT&T, Home Depot, UPS and the U.S. Marine Corps. She holds a master of science in industrial/organizational psychology. Prior to founding FireFly 11 years ago, she served as an organization effectiveness manager for Coca-Cola, a director with the Hay Group and in HR leadership roles in the healthcare, telecommunications and hospitality industries.


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